“This HRIS system is the answer to DepEd’s pressing problems. It will make information readily available to the decision makers in our department.” These were the words of DepEd Undersecretary for Budget and Finance Hon. Teodosio Sangil, Jr. during the roundtable discussion and consultation on the HRIS model of DepEd Region XI.
The Human Resource Information System (HRIS) was initiated and supported by the Basic Education Assistance for Mindanao (BEAM) Project in its bid to improve the quality of and access to basic education in Regions XI, XII and ARMM. The system was designed to improve the efficiency of DepEd personnel and finance departments in generating and transmitting teacher information such as salaries, leave credits, employment status, increments and papers need for loan applications to other organizational units.
The system was piloted in Digos City Division and is now fully-operational in DepEd Region XI and parts of Region XII and ARMM. It was a product of a series of consultations with DepEd officials and staff and a Training and Development Needs Analysis (TDNA) that recognized a need for computerized records.
“Our records are now updated; processing time for transactions was significantly reduced. We were also able to cut-down costs and slowly, problems and issues are addressed. Payroll will now be prepared using the most up-to-date information. We are very grateful to BEAM for this,” said Virginia Alconcel, the chief of the Budget and Finance Division of DepEd XI.
Due to the success of the HRIS system, DepEd Central Office officers and staff, headed by Usec. Sangil, visited DepEd XI for a discussion and consultation with BEAM and DepEd XI officials on adopting the HRIS system nationwide. During the meeting, DepEd XI Assistant Regional Director Susana Teresa Estigoy said, “We are pleased that the department has seen the good things that are happening in Region XI that are beneficial to the entire DepEd. This is a small step for DepEd XI, but a giant leap for the whole organization.
“I will definitely support this system, not only for Regions XI, XII and ARMM, but all regions in the country as well. BEAM has shown the way for us,” expressed Usec. Sangil.
According to Leonila Joson, Personnel Division OIC of DepEd Central Office, “We recognize this HR/Payroll system is the best answer to the challenge posed to us to establish an updated and unified database for our teachers after a series of recent workshops across the country. It has long been our dream to automate our database. Now, it is turning into a reality.”
The HRIS system will be fully-implemented in Regions XII and ARMM in Mindanao and proposed to be trialed in National Capital Region (NCR) and Regions IV-A and B. A technical working group will be established by the department with DepEd XI and BEAM officials providing support in its implementation.
“We are pleased to make a contribution to a significant area of the Basic Education Sector Reform Agenda (BESRA).Teachers will now feel happier and committed that will result to a change in classroom interaction and improve the quality of learning. BEAM has been a catalyst for this change” explains Dr. Ian D’Arcy Walsh, BEAM Australian Project Director.
The Project will provide additional assistance to DepEd for additional functionality support of the HRIS system. BEAM is a Philippine Department of Education (DepEd) project aiming to improve the quality of and access to basic education in Southern and Central Mindanao. It is funded by the Government of Philippines (GoP) and the Government of Australia through a AUD36 million grant from the Australian Agency for International Development (AusAID).